How to register your products in EPREL

What is EPREL?

The European Product Registry for Energy Labels, EPREL, is a database, where all products covered by the energy labelling regulations have to be registered. 

EPREL consists of two parts: 

  • A compliance part, where manufacturers, suppliers, importers, and authorised representatives must register products and upload product data before placing products on the EU market. This part is only accessible to MSA's 
  • A public part, where consumers, dealers and other stakeholders can find useful information about the product such as the energy label and PIS, select products according to specific criteria, sort results using up to three simultaneous keys, assess the population in respect to the Taxonomy criteria (i.e. highest significantly populated class(es)), download energy labels and PIS, also in electronic format and for on-line use via public APIs, and more.  

The compliance part must contain the following technical documentation:

  1. General description of the model, sufficient for it to be unequivocally and easily identified.
  2. References to the harmonised standards applied or other measurement standards used.
  3. Specific precautions that shall be taken when the model is assembled, installed, maintained or tested.
  4. The measured technical parameters of the model.
  5. The calculations performed with the measured parameters.
  6. Testing conditions if not described sufficiently in point (b).

This technical documentation is therefore not 100% identical to the technical documentation (file) that the product-specific regulations require the supplier to maintain. 

For example, product-specific regulations require the supplier to have a test report for each product. However, there is no requirement for the supplier to upload the test report in EPREL.

The voluntary upload of such documents may though reduce the later effort in case of a market surveillance inspection. Test reports in any case have to be provided by suppliers based on a request by market surveillance.  

With the product information on EPREL, the energy label and PIS can be directly produced from the database. 

In principle, suppliers have two obligations regarding EPREL: 

  • Register and verify your organisation 
  • Registering and uploading data for each product available on the EU market (please find the exact information on what to upload in EPREL in the product-specific regulation) 

Registering an organisation 

To be able to register products in EPREL, manufacturers, suppliers, importers, or authorised representatives have to undergo a verification process, which ensures that the registration is authentic and originates from a reliable source. 

The successful verification is confirmed by an electronic seal, which ensures that a company's name cannot be misused. An electronic seal can only be requested by: 

  • A delegated person from the organisation. 
  • A delegated person from the legal representative of the organisation. 
  • A legal representative of the organisation. 

You can register and verify as a natural or legal person. 

If you do not verify your organisation: 

  • Your products will not be shown in the public part of EPREL.  
  • An alert is shown when the QR code on the product label is scanned. 
  • MSA's might focus on your products during their inspection campaigns.
  • MSAs can set fines. 

Please find more information and guidance on the verification process here.

Please find here a step-by-step guideline for the verification process in EPREL (including screen shots and most frequently asked questions and the most frequently sources for errors in the verification process)

Verification process EPREL, guideline (PDF, 1.1 MB)

Registering a product 

Once you have registered and verified your organisation, you can correctly insert products into EPREL so that they are fully visible.

First, you have to choose the product group, to which your product belongs. Then you insert the data requested by the database, e.g. brand and model name and technical specifications. This process is automated to a high extent for newer regulations, i.e. parameters that are requested in the label, PIS or Label technical documentation, have to be inserted in a mask. For older regulations, you have to upload the labelling technical documentation as your own generated document. 

Recommendations

In EPREL you can find several tools that will assist you:

  • EPREL user manuals.
  • EPREL workspace forum.
    All questions asked to the EPREL support desk and the answers hereto are published here.
  • Acceptance forum
    Here you can practice how to use EPREL without publishing data.
  • Production forum 
    Here you officially register your product models - the data will be published.
  • FAQ.

EPREL - more information and the link for EPREL

Learn more about EPREL on the EU Commission website: